BOOKCLUB HQ · LEGAL

BookClub HQ Privacy Policy

Last updated: August 14, 2026

BookClub HQ is operated by Stormwind Solutions LLC ("BookClub HQ," "we," "us," or "our"). This Privacy Policy explains how we collect, use, share, and protect information when you use the BookClub HQ mobile application, our website, and related services (collectively, the "Service").

1. Information we collect

Information you provide

We collect information you choose to provide, including:

  • Account details, such as your email address, display name, authentication method, and account identifier.
  • Profile details, such as your profile photo and biography.
  • Club activity, including club memberships, roles, invitations, join requests, books, suggestions, votes, shelves, ratings, reviews, comments, meeting details, attendance responses, and moderation actions.
  • Messages and media you share in club chat, including photos and reactions.
  • Communications you send to us, including support requests and account-deletion requests.

Purchase information

When you purchase a subscription, Apple or Google processes the payment. We do not receive or store your full payment-card number. We may receive purchase, subscription, transaction, entitlement, and renewal-status information needed to provide club features and to restore purchases.

Information collected automatically

Our service providers may process limited technical and operational information when you use the Service, such as device and app identifiers, IP address, browser or device type, operating system, app version, authentication and security events, and service usage information. We use this information to operate, secure, troubleshoot, and improve the Service.

2. How we use information

We use information to:

  • Create and manage accounts, clubs, roles, and invitations.
  • Provide book-club features, including shared shelves, suggestions, ratings, meetings, attendance, chat, and moderation tools.
  • Process and restore purchases and make purchased features available to the applicable account or club.
  • Send service-related communications and, where enabled, notifications about club activity.
  • Protect the Service, enforce our Terms of Use and Community Guidelines, prevent abuse, and investigate security or safety issues.
  • Respond to support requests, deletion requests, and other inquiries.
  • Maintain, troubleshoot, and improve the Service.

3. How information is shared

We share information only as described below:

  • With other members of your club. Your display name, profile information you make available, club activity, messages, photos, reviews, ratings, reactions, attendance responses, and other content you post may be visible to other members of the relevant club. Club owners, administrators, and moderators may have additional visibility and moderation abilities.
  • With service providers. We use providers that help us operate the Service, including Google Firebase for authentication, cloud data storage, file storage, and server functions; RevenueCat for purchase entitlement and subscription management; Apple and Google for sign-in and in-app purchase processing; Google Books for book-search information; and Google Places for meeting-location search. These providers process information on our behalf or under their own applicable terms and privacy policies.
  • With links you choose to open. The Service may link to third-party services, such as Amazon. Those services have their own privacy practices and are not controlled by us.
  • For legal, safety, and business reasons. We may disclose information when reasonably necessary to comply with law, protect people or the Service, enforce our agreements, or as part of a merger, acquisition, financing, or sale of assets.

We do not sell personal information or use it for targeted advertising.

4. User-generated content and visibility

BookClub HQ is a social book-club service. Please consider carefully what you share. Content that you post to a club can be viewed by other club members and may be moderated or removed under our Community Guidelines. Changing your profile or removing content may not remove copies that another person has independently saved or shared outside the Service.

5. Data retention

We retain personal information for as long as needed to provide the Service, meet legal obligations, resolve disputes, enforce agreements, and maintain security. When you delete your account, we delete or de-identify your account data and associated user-generated content unless retention is necessary for a legal obligation, fraud prevention, security, dispute resolution, or another lawful purpose. Purchase records and subscription management remain subject to the policies and records of Apple, Google, and other payment providers.

6. Your choices and rights

Depending on where you live, you may have rights to access, correct, delete, or obtain a copy of your personal information, and to object to or limit certain processing.

  • You can update your profile and many account settings in the app.
  • You can control your shelf visibility where that option is available.
  • You can delete your account in the app through More > Profile & account > Delete account. If you own a club, you must first delete that club or transfer ownership using the available club-management options.
  • You can manage or cancel Apple subscriptions through your Apple Account subscription settings and Google subscriptions through Google Play.
  • You may contact us at support@stormwindsolutions.com to request help exercising privacy rights.

See our Account Deletion Instructions for details.

7. Security

We use reasonable administrative, technical, and organizational safeguards designed to protect information. No method of transmission or storage is completely secure, so we cannot guarantee absolute security.

8. International processing

We and our service providers may process information in the United States and other countries where we or they operate. Those countries may have privacy laws that differ from the laws where you live.

9. Children

BookClub HQ is not directed to children under 13, and we do not knowingly collect personal information from children under 13. If you believe a child has provided us personal information, contact us so we can take appropriate action.

10. Changes to this policy

We may update this Privacy Policy from time to time. We will post the updated policy and revise the "Last updated" date. If a change is material, we will provide additional notice when required by law.

11. Contact us

For privacy questions, requests, or concerns, contact:

Stormwind Solutions LLC / BookClub HQ

Email: support@stormwindsolutions.com